Substitute System

Before 6:30am all employees should report theirr absences in the Subfinder System. ALL ABSENCES must be keyed into the Subfinder System.

If it is after 6:30 AM, YOU MUST call the school. Mrs. Higgins, Mrs. Powell or Dr. Reichert will then have to key in your absence on the computer.

Extra Pay Amount for the Teacher Assistant when subbing for a Teacher and no sub is assigned for the Asst.
The rate per day this year, (as of July 21, 2008) will be $141.53 minus the daily rate of the teacher assistant that is subbing.
To get your daily rate: Take your gross amount that you get paid for each month(not including the supplements pays or extra pay, just the total gross) and divide it by 21.5 (days) equals your daily rate.

Example: If you get paid $98.00 a day, then the difference between $141.53 and $98.00 will be your extra pay. In this case you would receive an additional $43.53.

Kindergarten Teacher Assistants:
After the first semester, you will not be eligible for having a substitute until after the 3rd consecutive day of absence.

First Grade, Second Grade Teacher Assistants:
You will not be eligible for having a substitute until after the 3rd consecutive day of absence.

Specialists Teachers that travel between Schools:
As of June 16, 2008 we were told that your absences needed to be done differently starting effective August 18, 2008. This will help the sub travel to the right school on the day of the absence.

If you need a substitute-Your absence needs to be called into the Subfinder System by phone only. When you call in your absence please be sure you give “special instructions” stating where the substitute needs to report that day. When a substitute listens to the job information on the Subfinder System(by Phone) they will hear your “special instructions”. If a substitute views the job information on the Subfinder System(by Computer) it will tell them to call the Subfinder System (by Phone) to listen to the “special instructions”. Kathy Furr over Subfinder now hopes this will decrease the night mares for subs on not knowing where to report to work.

If you do not need a substitute-Your absence can be either called into the Subfinder System by phone or keyed in to the Subfinder System by computer, which ever you prefer.
Teacher Assistants subbing for Teachers
If the teacher assistant is asked to sub for their Teacher and take the “leadership role” in the classroom and no sub is hired for the teacher assistant.
In this case, the Teacher keys in their absence and the Teacher Assistant is to be listed as the substitute with a code.(“01”-sick leave or “06”-personal leave). The Teacher Asst. does not call Subfinder. The sub pay for the Teacher Asst. will be paid from the same source of funds as the teacher. The school will not have to pay any additional costs.

If the teacher assistant is asked to sub for their Teacher and take the “leadership role” in the classroom and a sub is hired for the teacher assistant.
PRIOR APPROVAL ONLY by Dr. Reichert or Mrs. Powell since the school has to pay for the sub. In this case, the Teacher just keys in the absence and the Teacher Assistant is to be listed as the substitute with a code.(“01”-sick leave or “06”-personal leave). Then the Teacher Assistant will key in their absence and should be coded as a “04”-other and their substitute. When the Subfinder System rolls over to the payroll side I then will put additional code with that “04” code so that Speas Elem. will get billed from the Finance Dept.

****The school district policy is that the hired sub for the Teacher Assist. will be paid from the same source of funds as our Teacher Assistant (since they subbed for the teacher assistant position), but the extra pay for our Teacher Assistant who is acting as a “leadership role” for the Teacher will be paid for by the school. In other words, Speas Elem. has to pay for our Teacher Assistants pay not the substitute that is subbing for the Teacher Assistant.

EC PreK Teachers & Assistants, EC SED Teachers & Assistants ONLY
As of June, 2007 Finance Dept. will pay for one absence situation for the entire school year for when the EC Teacher Assistant subs for their EC Teacher, then getting any substitute for the EC Teacher Assistant position. In this case the EC Teacher Assistant will get the additional pay amount. If you want to do this more than one time a year you will have to get prior approval from Dr. Reichert and paperwork will have to be completed prior to your absence since Finance will not pay for this. These substitutes will be paid by Speas Elem. with the proper auditing procedures.

A Teacher can elect to just get a substitute for their position and leave their Teacher Assistant exactly as they are as the Teacher Asst. The EC Teacher Assistant will not in this case get the additional pay though.

If you have any questions or help deciding what to do on a particular situation, please ask Mrs. Higgins and if she can not answer it she will contact the Payroll Clerk.

Personal Leave:
The pilot program to allow the use of one personal leave day on a student day without a pay deduction expired June 30, 2009. Any personal leave used on student days this year requires a $50 per day pay deduction, regardless of whether a substitute is hired. On all student days, a teacher's use of personal leave requires a $50 per day pay deduction. On Rsv, Rs, and Rc days, a teacher's use of personal leave does not require any pay deduction.